Job Description

Job Title: Administrative Assistant

Company: HomeSpace Technologies, LLC

Location: Hybrid – Greater Boston Area

Department: Administration

Reports To: President/Chief Engineer

Classification: Casual, Part-Time

Hourly Rate: $20–$26/hour

Hourly, Non-Exempt

Job Summary

HomeSpace Technologies LLC is seeking a highly organized and proactive Administrative Assistant to provide essential support for daily operations and various departmental needs. This role is ideal for someone who thrives in a dynamic, detail-oriented environment and enjoys contributing to team efficiency and organization. You'll assist with managing administrative workflows, communications, scheduling support, and general office operations using a variety of digital platforms. We are committed to fostering an inclusive workplace where all team members can thrive and grow.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative assistance, including organizing files, preparing documents, and maintaining records.
• ·Calendar & Scheduling: Assist with scheduling appointments, coordinating meetings, and maintaining calendars for team members or designated executives.
• Document Management: Create, edit, and organize files, templates, and forms using Google Workspace and Microsoft 365.
• Communication Assistance: Draft general emails, manage basic inbox organization, and assist with follow-ups as needed.
• Meeting Support: Help prepare for meetings, assist with notetaking, and distribute relevant materials.
• Office Coordination: Support general office operations and liaising with Administrative Coordinator for business needs.
• Data Entry & Record Keeping: Accurately enter and maintain data in relevant systems and spreadsheets.
• Light Project Support: Assist with tracking basic project tasks and deadlines.

Tools You’ll Use

• Mail/Calendar: Outlook, Gmail, or other common email clients.
• Docs & Collaboration: Google Workspace (Docs, Sheets, Drive), Microsoft 365 (Word, Excel, OneDrive).

Qualifications

• Education: High school diploma or equivalent required. Associate degree or higher education preferred.
• Experience: 1-3 years of administrative assistant or office support experience.
• Technical Skills: Proficiency with cloud-based tools and common communication platforms.
• Language: Proficiency in English is required.

Soft Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive approach to problem-solving.
• Professionalism and attention to detail.

Additional Requirements

• Employment is contingent upon successful completion of a background check.
• Ability to work independently and as part of a team.
• Reliable transportation to and from the workplace (in-person meetings).

Why Join HomeSpace Technologies, LLC?

At HomeSpace Technologies, LLC, we value collaboration, innovation, and professional growth. In this role, you’ll work closely with a hands-on founder and gain exposure to operations, product development, and executive strategy.

Benefits

• A welcoming and inclusive team environment.
• Competitive hourly wages.
• Opportunities for skill development and professional growth.
• Flexible hours, if applicable.

Work Environment

This position is primarily remote with flexibility / hybrid / fully in-office. The work environment is professional yet supportive, with a focus on teamwork and achieving shared goals.

Equal Opportunity Employer

HomeSpace Technologies, LLC is committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals and provide a supportive environment for career development. We welcome those who are excited to support our mission and leadership team.

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Job Tags

Hourly pay, Part time, Casual work, Work at office, Flexible hours,

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