Job Description

We are hiring a Unit Secretary ED PT for one of our clients in Geneva, NY.

Job Description:

The Unit Secretary in the Emergency Department (ED) plays a critical administrative and support role, ensuring smooth operations within the fast-paced environment.

Key responsibilities include:

• Frontline Communication: Serve as the first point of contact for patients, visitors, and staff, answering phones, directing inquiries, and managing patient flow.
• Patient Registration: Handle patient admissions, inputting personal information, and updating medical records.
• Documentation: Maintain accurate and up-to-date patient charts, ensuring all forms and orders are properly filed and accessible.
• Coordination: Assist in coordinating communication between physicians, nurses, and other healthcare team members, ensuring timely delivery of care.
• Ordering Supplies and Equipment: Monitor and manage office and medical supply inventory, placing orders as needed.
• Monitoring Patient Status: Update patient information, track room assignments, and communicate patient progress to the team.
• This role requires strong organizational skills, attention to detail, and the ability to work under pressure while managing multiple tasks simultaneously.
• The unit secretary is a vital part of ensuring the department runs efficiently and that patients receive timely care.
• Demonstrates behaviors consistent with the Healing Environment principles of being professional, communicating effectively and attending to the environment.
• This is evidenced by work behavior which ensures safety, promotes dignity, respect, well-being, and exemplifies healthy relationships.
• Demonstrates knowledge and skill necessary to provide service based on the physical, psychosocial, educational, and safety criteria for adults, pediatrics, adolescent, geriatric, age groups in his or her area of service.
• Occupational exposure to blood borne pathogens is not reasonably anticipated.
• Normal work routine does not involve exposure to blood, body fluids or tissues.
• Under the supervision of the Emergency Department Nurse Manager, performs clerical functions to support the clinical operations of the GGH Emergency Department.
• Reviews ED records for completion and performs terminal filing of the same.

Essential Job Functions:

• Develops and maintains department filing system.
• Identifies filing method and communicates to department personnel.
• Completes filing as needed and regularly reviews files for elimination.
• Makes recommendations for improvements related to the filing process.
• Establishes and maintains an inventory of departmental office supplies to ensure staff has materials required to perform their responsibilities.
• Reports office supply expenditures to Nurse Manager or appropriate personnel.
• Prepares budget information as instructed.
• Makes recommendations for additions and deletions of supplies based on usage.
• Retrieves and processes departmental mail in an expeditious fashion to ensure information is properly disseminated.
• Identifies location for mail to be delivered by courier, and sorts/distributes mail within the department.
• Ensures all mail is packaged in the appropriate mailing format.
• Uses appropriate mailing lists as instructed.
• Ensures all visitors and telephone calls are handled in a courteous and friendly manner.
• Keeps visitor informed if there is a delay in the department personnel's arrival.
• Answers the telephone in a timely (by the third ring) manner.
• Takes a complete and accurate message and forwards calls when necessary.
• Transfers call correctly, introducing the caller as instructed.
• Enters all Radiology, Laboratory, and EKG orders into the Meditech System in an accurate and timely manner.
• Inputs all discharge information, including transfers, LBE/AMA, 48 hour returns, deaths, and attending MD.

Qualification:

• Required: ARRT, and OR C-Arm Experience
• NYS Licensure, BLS & ARRT Certifications

Education Required:

• High school or equivalent.

Preferred:

• Secretarial or health related field.
• Completion of course in medical terminology and/or EMS/pre-hospital experience

Experience required:

• General Secretarial Experience.

Preferred:

• Previous EMS or Emergency Dept. related experience

Work hours:

• High energy candidates for PT days-- 3x8s per week (8a-3p), EOW, Holiday may be required
• *Candidate must be open to staying through the holiday season
• Part Time Days
• 3x8s per week - 8:00a - 3:00p)
• EOW, Holidays

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.

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