Job Description

Bookkeeper + Accountant (6–10 hrs/week)

Location: Remote (U.S.-based only)
Schedule: 6–10 hours per week (contract / part-time)

The Role

We’re seeking a part-time bookkeeper/accountant to manage day-to-day accounting, AppFolio workflows, and consolidated reporting across a small real estate portfolio.
You will keep the books clean and current across all entities, manage billing and payments in AppFolio, and produce clear, actionable financial reports and dashboards (including global cash flow and performance vs. budget across properties and the operating company).

This role is ideal for someone who already works with a few real estate clients and wants a stable, ongoing 6–10 hrs/week engagement.

Key Responsibilities

1. Property & OpCo Bookkeeping

• Maintain accurate books for:

  • 3 active properties

  • Operating company (OpCo)

  • 1 vacant land entity

• Handle day-to-day bookkeeping: coding transactions, recording income/expenses, and maintaining a consistent chart of accounts.

• Manage intercompany entries (loans, reimbursements, management fees, etc.) between properties and the OpCo.

2. AppFolio Billing & Payments

• Enter and code vendor bills in AppFolio and ensure approvals are completed before payment.

• Schedule and process vendor payments and owner distributions in AppFolio.

• Assist with tenant charge setups, recurring charges, and late fee rules as needed.

• Reconcile AppFolio activity with bank accounts regularly.

3. Monthly Close & Reconciliations

• Perform monthly bank and credit card reconciliations for all entities.

• Close books monthly and prepare basic property-level financials:

  • P&L, Balance Sheet, Cash Flow by property

  • OpCo P&L and Balance Sheet

• Verify that security deposits, escrow balances, and lender/loan balances tie out.

4. Reporting & Dashboards

• Build and maintain custom reporting, including:

  • Global cash flow across properties, OpCo, and land

  • Performance vs. budget for each property and OpCo

  • Period-over-period comparisons (monthly/quarterly)

• Design and maintain dashboard-style reports (Excel/Google Sheets or AppFolio exports) that:

  • Roll up performance across the portfolio

  • Highlight variances and trends

• Provide brief monthly commentary on key variances and cash needs.

5. Compliance & Coordination

• Coordinate with the Principal and property management team on:

  • Payables timing and cash allocations

  • Owner distributions vs. reserve targets

• Support year-end CPA and tax prep by maintaining clean books, schedules, and documentation.

• Assist with 1099 preparation (or coordination with CPA/payroll provider).

6. Process & Systems Improvement

• Help refine accounting workflows and checklists (monthly close, payment cycles, reporting calendar).

• Recommend improvements to the chart of accounts, class/property tagging, and reporting structure.

• Document key accounting processes to ensure clarity and scalability.

Requirements

• Must be U.S.-based and authorized to work in the U.S.

• 5–7 years of bookkeeping/accounting experience, ideally with:

  • Small to mid-sized real estate investors, operators, or property managers

  • Multifamily, SFR portfolios, or mixed-use properties

• Hands-on AppFolio experience strongly preferred (or major PM software plus willingness to transition).

• Proficiency with QuickBooks Online or similar general ledger tools; strong Excel/Google Sheets skills.

• Solid understanding of real estate accounting concepts, including:

  • Property vs. OpCo accounting

  • CapEx vs. OpEx

  • Security deposits, escrows, and loan balances

• Ability to work 6–10 hours per week with independence and clear deadlines.

• Detail-oriented, responsive, and comfortable communicating within evolving systems.

Engagement Details

• Part-time / contractor: 6–10 hours per week (may fluctuate slightly based on reporting cycle).

• Remote , with some alignment to Pacific Time for check-ins.

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